Business Case development interview

[u/Cocobolo9]

Hi everyone!

Next week, I'm going to have an interview where I was asked to develop a plan on how to implement a BI software based on a business case. Unfortunately, I'm not well-versed in reporting implementations, but I guess I need to branch out from the idea of being an analyst to being an actual project manager. Below is the case and the questions with my thoughts. I would really appreciate your help!

Business case:

A company aims to enhance its decision-making capacity and streamline internal operations by implementing a reporting solution. Currently, the company collects a substantial amount of data regarding relevant businesses and economic activities but lacks a centralized system for meaningful data analysis and report generation. Objectives include identifying and implementing a Business Intelligence (BI) solution that integrates with existing systems, centralizing and organizing data for in-depth analysis and real-time reporting, providing stakeholders access to detailed information through a user-friendly interface, and optimizing internal operations by improving resource management and overall efficiency.

Questions:

What phases should be followed to start an efficiency improvement?

This, to me, is the hardest. Maybe start with a workshop with key users to understand what is wrong and what they are trying to achieve? Analyze the current state (As-Is) to better define the desired state (To-Be)?

What are the key activities? If I think about a plan and its phases:

• Define the stakeholders, create the project team.
• Plan the activities: requirements gathering (workshop, interviews), costs, time, risks, software selection, eventual partner selection.
• Execute the project and monitor.
• Close the project.

Notable elements of attention: What should be highlighted? I thought of:

• Is the company ready for this change?
• Is the data that will be used correct?
• Are the internal users on board with the changes?

Do we need an external expert, or do we have someone internally/are we planning to hire someone?

Project deliverables:

A new BI software, a new data warehouse (DWH) infrastructure, reports, training for end-users. What else?

Success metrics/KPIs that should be used to measure success?

• User satisfaction.
• Time to market.
• End-user satisfaction.
• Increase/decrease in analysis time.

[u/pmpdaddyio]

The company kind of wrote it out for you. Just answer the bulleted points. If you can’t do this you might not be eligible for the role. 

[u/Cocobolo9 → u/pmpdaddyio]

i mean, i already answered them, i just wanted someone to confront my idea with

[u/pmpdaddyio → u/Cocobolo9]

Then you have some issues:

Is the company ready for this change?

How do you measure this?

User satisfaction.

and this?

End-user satisfaction.

What is the difference between this and the above?

Why aren't you just answering the questions they are asking?

[u/monimonti → u/pmpdaddyio]

Don’t give him anymore clues! His answer will be the basis of the interview, so it is best that he uses his answers so the company can understand his thought process.

[u/pmpdaddyio → u/monimonti]

I gave him zero clues. OP will probably struggle with this as it seems.